Role Overview
The Workday AP, AR, PO & Sourcing Consultant provides expert functional leadership across Supplier Accounts (AP), Customer Accounts (AR), Procurement & Purchase Orders (PO), and Sourcing within Workday. The role designs, configures, and optimises end-to-end procure-to-pay (P2P) and order-to-cash (O2C) processes; drives operational excellence; and ensures strong financial controls, compliance, and user adoption.
The consultant partners with Finance, Procurement, Operations, and Technology to deliver scalable solutions, enhancements, and release features; on a 4-months contract with possible extension, in the location of Melbourne on a Hybrid work model.
Key Responsibilities:
- Provide day-to-day functional support for Supplier Accounts, Customer Accounts, Procurement, Purchasing, Receiving, and Sourcing.
- Analyse incidents, defects, and data issues; perform root-cause analysis; coordinate fixes with technical and integration teams.
- Maintain configuration, worktags, posting rules, tax setups, supplier/customer master data, and approval frameworks.
- Lead configuration for AP: Supplier Invoice processing, 2/3-way match, Invoice Automation, Tax, Withholding, Payment runs, Settlement & Banking, Remittance.
- AR: Customer Invoicing, Receipts, Credit & Collections, Dunning, Customer Contracts (as applicable), Revenue recognition alignment.
- PO & Procurement: Requisitions, Catalogs, Supplier management, PO policies, Change Orders, Receiving, Returns, Tolerances.
- Sourcing: Event setup, bid rounds, scoring, award, hand-off to contracts/POs; supplier onboarding & risk workflows.
- Map current-state P2P and O2C processes; identify improvement opportunities (cycle time, touchless rates, days sales outstanding).
- Implement automation (e.g., Supplier Invoice Automation, EDI, catalog enablement), exception handling, and policy standardisation.
- Strengthen financial controls: three-way match coverage, approval matrices, duplicate invoice prevention, tax compliance, and audit trails.
- Build and enhance Advanced/Composite/Matrix reports, dashboards, and analytics for AP aging, AR aging, cash application, PO compliance, sourcing performance, spend analysis, early-pay discount capture, and supplier performance.
- Maintain Calculated Fields, audit-ready reporting, and operational MI (e.g., touchless invoice rate, first-pass yield, cycle times).
- Support data integrity and reconciliation across GL, Banking & Settlement, Projects/Grants (if in scope), and Fixed Assets (for capital POs).
- Collaborate on EIB/Core Connectors/Studio integrations for banks, eInvoicing networks, tax engines, OCR, supplier networks, eCatalogs, AR lockbox, and DMS/ECM.
- Own data conversion specifications (suppliers/customers/open items), and assist with data cleansing and validation.
- Support payment file formats, bank statement imports, and remittance advice delivery methods.
- Lead/participate in semi-annual Workday Releases: feature assessment, impact analysis, configuration, testing, enablement.
- Gather requirements, run design workshops, produce functional specs, manage SIT/UAT, and oversee go-live and hypercare.
- Act as SME for audits, risk/compliance reviews, and continuous improvement roadmaps.
- Develop process documentation, configuration guides, quick reference guides, and training materials.
- Deliver role-based training for AP processors, buyers, requisitioners, approvers, AR clerks, and sourcing managers.
- Drive adoption of guided buying, catalogs, and standardised sourcing events.
Required Skills & Qualifications:
- 3–7+ years in Workday Financials/Procurement with hands-on configuration across AP, AR, Procurement/PO, and Sourcing.
- Strong knowledge of P2P and O2C processes, three-way matching, approval design, supplier/customer master governance, and tax.
- Proficiency with Workday Report Writer, Calculated Fields, security, and Business Process configuration.
- Understanding of accounting principles (GAAP/IFRS) and operational cost
Please apply with current resume in Microsoft Word format only (.doc or .docx). If you would like to have a confidential discussion, please contact Bidisha Swayamprava on Bidisha.Swayamprava@davidsonwp.com, quoting reference JN -022026-42425. Want to know more about Davidson? Visit us at www.davidsonwp.com
