Senior DMS & SharePoint Administrator
Location:
Melbourne, VIC
Duration:
3 months
Start:
Immediate
We are seeking an experienced Senior DMS & SharePoint Administrator to support a major SharePoint Online Document Management System (DMS) implementation, transition and optimisation initiative.
This is a hands-on senior specialist role suited to someone with strong enterprise-level experience across SharePoint Online, Microsoft 365, Power Platform and information governance.
About the Role
You will be responsible for the technical administration, configuration, security, governance and continuous improvement of a SharePoint Online-based enterprise DMS.
Working closely with ICT, Records Management, business stakeholders and external vendors, you will support the successful implementation, migration, adoption and transition of the DMS into business-as-usual operations.
Key Responsibilities
- Administer and optimise SharePoint Online, including sites, libraries, hub structures, metadata, content types, term stores, navigation and information architecture.
- Manage and support Microsoft 365 services, including Teams, OneDrive, Power Automate, Power Apps and Microsoft Purview.
- Develop and maintain Power Automate workflows supporting document management, approvals, reviews, notifications and compliance processes.
- Manage permissions, security groups, access controls, retention settings and information governance requirements.
- Support Microsoft Purview configuration, retention policies, lifecycle controls and records management.
- Provide technical oversight for DMS migrations, including mapping, testing, validation, reconciliation, exception reporting and remediation.
- Monitor and resolve data quality issues including metadata gaps, duplicate content, broken links and access anomalies.
- Provide Level 2/3 technical support and troubleshoot complex SharePoint, Microsoft 365, workflow, permissions and integration issues.
- Prepare technical documentation, procedures, user guides, training materials and governance artefacts.
- Support user adoption through training, workshops and stakeholder engagement.
- Identify opportunities to improve DMS usability, automation, governance, reporting and overall platform efficiency.
About You
We are looking for a senior SharePoint/Microsoft 365 specialist with:
- Strong enterprise-level experience administering SharePoint Online and Microsoft 365.
- Strong knowledge of SharePoint architecture, hub sites, document libraries, content types, managed metadata, term stores, search and information architecture.
- Experience with an enterprise Document Management System, preferably SharePoint-based.
- Strong understanding of permissions, security, retention, records management and information governance.
- Hands-on experience with Power Automate and Power Platform.
- Experience supporting SharePoint/DMS migration projects, including validation, reconciliation and remediation.
- Strong troubleshooting and problem-solving capability.
- Excellent stakeholder communication skills and the ability to translate technical concepts into practical business advice.
Desirable
- Microsoft Purview Data Lifecycle Management / Records Management experience.
- PowerShell experience for Microsoft 365 and SharePoint administration.
- Experience with ShareGate or similar SharePoint migration tools.
- Microsoft 365, SharePoint, Information Protection or Power Platform certifications.
- Experience with Microsoft 365 Copilot readiness or information governance uplift.
Please apply with current resume in Microsoft Word format only (.doc or .docx). If you would like to have a confidential discussion, please contact Bidisha Swayamprava on Bidisha.Swayamprava@davidsonwp.com, quoting reference JN -082026-44124. Want to know more about Davidson? Visit us at www.davidsonwp.com
