Davidson is proud to partner with Alliance Airlines in the appointment of an experienced Executive Assistant to support its new Chief Executive Officer.
This is a significant opportunity for a highly accomplished Executive Assistant who understands what it takes to operate alongside a CEO in a complex, fast moving and highly visible environment.
This role goes well beyond traditional diary and administrative support. You will become a trusted partner to the CEO, taking ownership of the rhythm and effectiveness of the Office of the CEO and helping ensure their time, attention and focus are directed towards the priorities that matter most.
About Alliance Airlines
Alliance Airlines is one of Australia’s leading aviation services businesses, delivering specialised aviation solutions across charter, fly in fly out and scheduled services.
Operating within a complex and highly regulated environment, Alliance has built a strong reputation for operational excellence, safety and service.
With a new CEO commencing, this appointment represents an opportunity to join the business at an important point in its journey and establish a highly effective working partnership from the outset.
About the Role
As Executive Assistant to the CEO, you will provide high level, confidential executive support while taking genuine ownership of the day to day operation of the CEO’s office.
Your role will be to anticipate, prioritise and coordinate. You will understand what requires the CEO’s attention, what can be delegated, what needs to happen next and how to keep priorities moving without requiring constant direction.
Key responsibilities will include:
- Owning the CEO’s complex diary and proactively managing competing priorities, meetings and commitments
- Ensuring the CEO is prepared for meetings with the appropriate agendas, papers, briefings and background information
- Managing domestic and international travel, including detailed itineraries, logistics and changes at short notice
- Coordinating Executive Leadership Team meetings and other senior executive forums
- Preparing executive correspondence, presentations, reports and internal communications
- Maintaining actions and following up priorities across the business to ensure commitments are delivered
- Acting as a key point of contact between the CEO, Executive Leadership Team, Board stakeholders, customers, suppliers and external partners
- Supporting CEO communications, employee engagement activity and corporate events
- Managing confidential and sensitive matters with a high level of discretion and judgement
- Providing project support to the CEO as required, with the scope and complexity of projects increasing over time
- Helping maintain a highly organised, considered and professional Office of the CEO
The role operates across a broad range of commercial, operational and corporate priorities, often with changing timelines. You will need to be comfortable making judgement calls, challenging competing demands when appropriate and identifying potential issues before they become problems.
About You
We are looking for an experienced Executive Assistant who has already operated at CEO, C Suite or Board level and understands the judgement, maturity and discretion required at this level.
You will ideally bring:
- A minimum of five years experience within senior executive support, with demonstrated experience supporting CEO, C Suite or Board level stakeholders
- Exceptional complex diary management and prioritisation capability
- The confidence to manage access to a CEO and professionally navigate competing stakeholder demands
- Strong judgement and the ability to make informed decisions without needing constant direction
- Exceptional written communication skills with experience preparing executive level correspondence and communications
- Experience coordinating complex domestic and international travel
- Strong meeting management, minute taking and action tracking capability
- Advanced capability across Microsoft Office 365, particularly Outlook, Word and PowerPoint
- An interest in using technology and AI enabled tools to improve efficiency and ways of working
- The ability to remain composed, organised and solutions focused when priorities change quickly
- Absolute discretion when working with confidential commercial, executive and people matters
Most importantly, you will be proactive by nature. You will notice what needs attention, take ownership and follow through. You will be comfortable working with a CEO who expects their EA to think ahead, have an opinion, identify better ways of operating and create structure around a demanding executive workload.
The Benefits
- Opportunity to partner directly with the new CEO of Alliance Airlines
- Highly visible role with exposure across the Executive Leadership Team and broader business
- Genuine ownership over the operation and effectiveness of the Office of the CEO
- Broad exposure across executive priorities, communications, stakeholder engagement and projects
- Opportunity to establish a strong working partnership with the CEO from the beginning of their tenure
Applications Close: 11/09/2026
Please apply with current resume in Microsoft Word format only (.doc or .docx). Want to know more about Davidson? Visit us at www.davidsonwp.com
