About the Company
Davidson is partnering with a state government client seeking a skilled AO3 Legal Secretary to provide high-level administrative support within a dynamic legal environment.
About the Role/s
- Provide accurate and efficient word processing and document formatting using Microsoft Word, PowerPoint, and PDF tools.
- Prepare legal briefs, routine correspondence, and manage a variety of reports.
- Monitor and manage incoming and outgoing correspondence to ensure timely responses.
- Coordinate travel and accommodation arrangements for legal professionals.
- Maintain and manage information systems including Excel spreadsheets, practice management systems, and case management databases (VisualFiles).
- Manage diaries, schedule appointments, organise meetings and conferences, and prepare/distribute agendas and minutes.
- Maintain filing systems, records, and retrieval processes.
- Assist legal professionals in meeting financial deadlines, including billing and time recording.
- Ensure compliance with procedures for legal expense and counsel fee payments.
- Liaise with internal and external clients and stakeholders on confidential and sensitive matters.
- Deliver services in a timely and professional manner, using effective communication and problem-solving skills.
- Support the executive legal secretary in identifying opportunities for process improvement and assist in developing guidelines to maintain high secretarial standards.
- Model client service standards and uphold organisational values.
- Perform other duties as required to support operational needs.
- Collaborate with Practice Management Branch personnel on team and practice-wide matters.
- Maintain a proactive approach to self-development and professional growth.
- Provide support across various teams and branches as needed.
About You
- Demonstrated experience in legal secretarial or administrative roles.
- Strong adaptability and willingness to learn in a fast-paced environment.
- High-level proficiency in Microsoft Office Suite and document management systems.
- Excellent organisational and time management skills.
- Strong interpersonal and communication skills, with the ability to handle sensitive matters professionally.
- Proven ability to work collaboratively and independently.
- Experience with financial processes including billing and expense management.
- Commitment to continuous improvement and professional development.
The Benefits
- $49.40 per hour + Super
- 3 month initial contract
- Brisbane CBD Location
How to Apply
Please apply by uploading your current resume in Microsoft Word format only (.doc or .docx), quoting job reference JN -062025-40568.
