About the Company
The Australian Resuscitation Council is a voluntary coordinating body representing all major groups involved in the teaching and practice of resuscitation. We were established in 1976 with the aim of fostering and coordinating the practice and teaching of resuscitation, promoting uniformity and standardising resuscitation.
We do this through the development and publication of evidence-based guidelines and by providing a curriculum for the delivery of Advanced Life Support courses to healthcare professionals.
Further information is available at www.resus.org.au.
About the Role
To provide high-quality administrative and operational support to enable smooth internal workflows, program delivery, financial processes, and stakeholder engagement across the organization’s functions.
Duties and Responsibilities
Administration & Office Operations
- Maintain desk files and internal systems
- Order stationery, supplies and manage stock takes
- Support general office workflows and assist in maintaining process documentation
Education & Training Support
- Assist in booking faculty and organising course logistics
- Liaise with course centres to support scheduling
- Prepare and dispatch education materials
- Contribute to quality assurance by supporting timely data entry for training feedback and reporting
Finance & Procurement Administration
- Process invoices, reimbursements, and course orders in Xero
- Reconcile payments, monitor outstanding accounts, and track procurement records
- Support supplier approvals and quote comparison processes
- Maintain accurate finance records and card files
Governance & Committee Administration
- Assist with scheduling and coordination of meetings
- Prepare draft agendas, take minutes, and distribute documentation
- Maintain membership and appointment records
- Compile key data for reports and contribute to internal reporting processes
Other Duties
- Participate in meetings, workshops, and events as required
- Undertake professional development relevant to the role
- Follow policies relating to health, safety, privacy, and professional conduct
- Provide reciprocal support between the Business Services Coordinator and Administration Assistant roles during periods of leave, increased workload, or shifting priorities, ensuring continuity of business operations
Key Relationships
- Internal: Administration and Finance Manager, Chief Executive, Education Manager, Australian Resuscitation Council team members
- External: Suppliers and service providers, course provider centres, member organisations, NZ Resuscitation Council team members
About You
Skills
- Strong organisational and time management skills
- Attention to detail, data accuracy and process reliability
- Confident using finance systems (e.g. Xero) and Microsoft Office Suite
- Able to follow structured processes and improve systems
- Collaborative mindset and willingness to assist across functions
- Familiarity with Mac operating systems is advantageous
- Familiarity with content management systems, feedback tools, or digital form platforms is desirable
- Willingness to learn new systems and contribute to streamlining and process efficiency initiatives
Experience (desirable)
- Administrative experience in education, finance or office settings
- Experience with procurement, invoicing or stakeholder admin
- CRM/data entry and inventory tracking experience highly regarded
Qualifications
- Certificate or diploma in business administration, or equivalent workplace experience
The Benefits
- Join a purpose-driven organisation improving healthcare outcomes through education
- Hands-on role with exposure to programs, finance and governance
- Flexible work arrangements including part-time options
- Friendly and supportive team environment
- Opportunity to build skills across systems, processes and stakeholder support
- Training and development provided on systems like Xero and CRM tools
Please apply with current resume in Microsoft Word format only (.doc or .docx). If you would like to have a confidential discussion, please contact on chantelle.flood@davidsonwp.com
quoting reference JN -082025-40975. Want to know more about Davidson? Visit us at www.davidsonwp.com
