Functional Lead Business Analyst / PM - Payroll Systems

Location Brisbane
Job Type Temporary
Reference JO-2102-102985_1615948621
Posted about 1 month ago

The University of Queensland (UQ) is one of Australia's leading research and teaching institutions. We strive for excellence through the creation, preservation, transfer and application of knowledge. For more than a century, we have educated and worked with outstanding people to deliver knowledge leadership for a better world.

The Opportunity
The University has acquired new Human Capital Management (Workday), Workforce Management (Time2Work) and Payroll (Ramco) Systems that will function as the Human Resources enterprise systems. Reporting to the Senior Program Manager - HCM, the Functional Lead will be responsible for working with the Payroll & Workforce Management supplier's implementation teams to ensure the effective and timely delivery of the modules in the systems.

Your objectives will include:

Lead, Engage and Shape Delivery:

  • Lead the Functional HCMS work stream of the program. Steering the scope and shape of work, ensuring cross University links are made. Oversee the management of all functional HCM aspects of the program lifecycle including planning, benefits realisation and closure
    • Assist in the definition of project scope and objectives, involving all relevant stakeholders
    • Create and maintain comprehensive program documentation
    • Ensure program milestones and other deadlines are met
    • Coordinate project activities, including: design workshops, design demonstrations, identification of functional change impacts, test scenario development & execution and HR resource; go live; stabilisation and support
    • Assist in the preparation and development of committee papers to maintain effective program governance.
  • Provide UQ HR subject matter expertise and advice on configuration build requirements and data elements for the solution and supporting processes.
    • Manage a small team within the functional workstream to ensure day-to-day operational efficiency and the goals of the program. This includes working with stakeholders both within UQ and externally
    • Work with the CHRO and senior stakeholders in HR to ensure resources are released to the program and work is prioritised in line with program deliverables
    • Ensuring 'business as usual' HR activities across UQ are not impacted or there is limited & well communicated impact
  • Engage with the implementation partner and 3rd party suppliers on functional aspects of the program
    • Maintain a productive working relationship with internal and external stakeholders
    • Take a lead role in the functional design authority
  • Provide quality management throughout the program, ensuring that relative to the triple constraints of time, cost and quality, quality is not forfeited in relation to meeting the needs of end users
    • Ensure that service definitions, levels and targets are appropriate, agreed with stakeholders and that they are delivered
    • Develop and maintain frameworks and metrics to measure the success of the program and ensure collection of data for compliance monitoring
    • Manage program risks, including updating of the program risk management register and ensuring that mitigation measures are actioned / escalated as required
  • Working closely with HR and change management staff, contribute to the effective

management of functional change, including development of change management plans, and communication with stakeholders ranging from user groups to the wider UQ community.

  • Ensure you are aware of and comply with legislation and University policy relevant to the duties undertaken.

About You

You can demonstrate significant successful Functional Business Analysis and Project Management experience in a HCM / Payroll Implementation, and you are a calm communicator, able to explore and advise on best-practice options with business users and vendor staff.

Your skills and experience also include:

  • Human Resources or Business Analysis qualifications/training equivalent to postgraduate qualifications and extensive relevant experience; an equivalent combination of experience and/or education/training with demonstrated project management experience and with a strong track record in delivering HR/Payroll system implementations and/or business improvement projects
  • Excellent organisational skills with the ability to manage projects and people effectively against differing timelines/changing priorities and an ability to implement programs, procedures and policies that will contribute to increased operational efficiency.
  • Excellent interpersonal skills and problem-solving ability, with the ability to negotiate, demonstrate diplomacy and tact, and effectively build relationships with a diverse group of senior stakeholders, colleagues, and staff.
  • Excellent people management skills, with a demonstrated ability to manage, motivate, mentor and lead a team of staff in a changing environment with deadlines and tight timelines.
  • Demonstrated high level of accuracy and attention to detail and quality and timeliness of completed work, including written reports and presentations. Effective oral and written communication skills for a diverse audience.
  • Ability to work autonomously and be self-motivated, combined with a high level of initiative, drive and enthusiasm. Strong work ethics and willingness to go the extra mile to accomplish tasks in a fast-paced environment.
  • Commitment to upholding the University's values, and with the outstanding personal qualities of openness, respectfulness and integrity
  • Demonstrated ability to maintain a current working knowledge of relevant emerging technologies, methodologies, patterns and best practices, and ability to utilise that knowledge in implementing best practice solutions
  • Experience with Workday, Time2Work & /or Ramco (or large cloud-based HR/Payroll systems) systems is desirable, as is extensive experience in implementing change in a large and devolved organisation and leading projects that require significant change management practices embedded into project delivery.

The Benefits
This is a Maximum Term Contract position for 12 Months initially, and a further term may be offered. All of the normal benefits of a full-time employee are available during this period.

An attractive remuneration package will be negotiated with the successful candidate including 17% superannuation. Remuneration will be subject to periodic review. Leave entitlements include 4 weeks annual leave, up to 10 days personal leave and up to 5 days carer's leave. Other terms and conditions of employment may be negotiated.

A full position description is available by emailing

To apply, click the link and upload your current resume in Microsoft Word format only (.doc or .docx). If you would like to have a confidential discussion, please contact Gerry Deakin on 07 3023 1032, quoting ref no. JO-2102-102985. Want to know more about Davidson? Visit us at