As Project Officer, you will provide essential administrative and project support.
You will support the following project activity:
- Organisational change activities (e.g. communications).
- Governance (e.g. collating and circulating papers, minutes, action registers, arranging meetings).
- Briefing memorandums.
- Financial, procurement and human resource delegations.
- Operational policy and process development.
- Procurement and contract management.
- Implementation, testing, transition and operational hand-over.
- Project management including the project schedule, reporting, project management products, registers, financials and change requests/ control.
- The project’s records management system (i.e. project templates, registers, security access, retention and disposal schedules, etc).
- Project product version control.
- Project schedule (MS Project).
- Project collaboration site (SharePoint).
- Meetings and calendars.
- Work with the project team and suppliers in successfully delivering the project outcomes.
- Supporting the project team to identify and resolve issues and risks.
- Escalating priority and timing clashes or risks/ issues in a timely manner.
- Promote a proactive culture and positive attitude towards the project through being organised and helpful.
- Identify opportunities and implement initiatives that will enhance project delivery and the operation of the Recording and Transcription Project.
- Develop and maintain effective working relationships, internal and external to the team, to ensure seamless service delivery and to provide feedback to improve services delivered by the Project.
- Acting in accordance with the legislative framework and Code of Conduct, you will model ethical behavior and consistently apply those ethical standards to yourself and others.
How you will be assessed
The ideal applicant will demonstrate the following attributes as they apply to the key responsibilities of the role:
- You support the strategic direction through your understanding of the project objectives and your ability to recognise opportunities to achieve project outcomes. Your judgement and decision making is based on objective assessment and common sense.
- You achieve results through your positive attitude to change and your willingness to take responsibility for delivering outcomes. You prefer to report on your deliverables by exception, however, provide early advice of risks/issues that may result in slipped deliverables – you achieve this through your high levels of personal organisation.
- Your ability to support productive working relationships is demonstrated by your active and collaborative approach to participating in a team, contribution to a variety of project activities and quickly adapting to changing requirements and priorities, and open mindedness and respect for your colleagues and other perspectives.
- Your personal drive and integrity is evident in the way you see challenging situations as an opportunity to further develop your skills and abilities. Your initiative is one of your key strengths as is your professionalism and commitment to public service values/
- You communicate with influence by providing clear, concise information by focusing on key points and using appropriate language. You are able to negotiate persuasively and strive to achieve outcomes that benefit all parties. Your superior written skills will assist you to draft correspondence, project documentation and briefs. You carefully listen to others to identify expectations and concerns.